About the Privacy Policy and the CPHSE Web Services

Copenhagen Shipping Exchange companies respects your privacy. Within this Web Services Privacy Policy (“Privacy Policy“) the term “CPHSE” or “we” will refer to the Swiss Corporation: CPHSE Holding AG and respective subsidiaries and affiliates that own and operate Websites and Internet services on their behalf. The term “you” refers to you as a user of CPHSE Websites or Internet services described below. The term “Personally Identifiable Information” or “PII” refers to information that identifies a specific person, such as the person’s name, address, social security number, financial account number, or phone number. The term “Non-Personally Identifiable Information” or “non-PII” refers to information that is anonymized, aggregated, or does not identify a specific person, such as a person’s age, gender, ZIP code, or other information when that information is not used with Personally Identifiable Information.

What does this Privacy Policy cover?

This Privacy Policy explains how CPHSE will use the information that you provide when you use these CPHSE-owned and operated Websites and services found on www.copenhagenshippingexchange.com

What is outside the scope of this Privacy Policy?

Some of the CPHSE Web Services contain links to other Websites and services, including Websites of third parties who are acting on our behalf as our agents, suppliers, or providers. These other Websites are not operated by CPHSE and have their own privacy policies that we encourage you to read before you use them. Other sites that we link to may contain CPHSE branding, but these non-CPHSE Websites and resources are provided by companies or persons other than CPHSE. This Privacy Policy does not apply to those non-CPHSE sites. Those sites will have their own policies that we encourage you to read before you use them.

Collection of Information

All Users

CPHSE, or third parties acting on CPHSE’s behalf, routinely logs Non-Personally Identifiable Information that is automatically generated when all users visit or use the CPHSE Sites, as a by-product of the user’s activities (“Web Log Data“). This information includes, but is not limited to, Internet protocol (“IP“) header information that is automatically passed between a user’s computer and the CPHSE Sites, such as the computer’s IP address, the browser being used at the time, and the URL of the webpage on the CPHSE Sites that the browser requested. This information may also include details relating to the activities users perform within the CPHSE Sites, such as what links they click on, in what order they access specific web pages within the CPHSE Sites, and the search queries they perform on the CPHSE Sites.

Some of the CPHSE Web Services allow you to store certain details and preferences that help you personalize that CPHSE Service (“Preference Data“). This Non-Personally Identifiable Information may include ZIP code, age, gender, preferred type of news or other. CPHSE stores Preference Data in a cookie that it places on your computer. We do this so that you do not have to enter this data every time you return to the CPHSE Sites. We may also use the Preference Data to deliver other personalized services and features of the CPHSE Web Services.

Registered Users

CPHSE asks you to provide certain information when you initially register to use the CPHSE Web Services and then afterwards may ask you to provide additional information when you use certain CPHSE Web Services for the first time. In addition, CPHSE also collects information about your use of the CPHSE Web Services as a registered user. This table summarizes the different types of information that we may collect from you when you register for the CPHSE Web Services and use the CPHSE Web Services as a registered user.

  • Type/Name
  • When Collected
  • Representative Examples
  • Registration Data

When you create an account for the CPHSE Web Services or subsequently modify your:

Registration Data
First and last name, username, password, e-mail address, mailing address, phone number, gender, and date of birth

Profile Data
The first time you access certain CPHSE Web Services after you have created an account or subsequently modify your Profile Data Additional e-mail addresses, lists of people to connect with through certain CPHSE Web Services, school affiliations and notification preferences for products and services made available by CPHSE

Activity Data
When you log-in to your account and use the CPHSE Web Services

Flagging or rating news articles, posting blog entries or comments, sharing URLs, and content and data feeds from non-CPHSE social networks or services that you choose

Collectively, your Registration Data, Profile Data, Activity Data, and any other generally available demographic data about you that CPHSE gathers from other sources is referred to as “Your Data.” Your Data does not include information that third parties may independently gather from other Websites about you using their own cookies, as further described in this Privacy Policy.

Use of Information

CPHSE uses Web Log Data, Preferences Data, and Your Data, including both Personally Identifiable Information and Non-Personally Identifiable Information in both aggregated and individual forms, to provide the CPHSE Web Services and support them. We may process and use this data for purposes consistent with this Privacy Policy including, but not limited to:

  • Customize, measure, and improve the CPHSE Web Services, and the content and advertising provided through them;
  • Enforce our Web Services Terms of Service and detect fraud and other illegal activities;
  • Bill and collect for any applicable fees or charges;
  • Let you know about new products or services from CPHSE or other companies we work with as well as promotional offers, based on your preference settings;
  • Let you know about changes to the CPHSE Web Services, the Web Services Terms of Service, this Privacy Policy, and other terms that apply to our services; and
  • Update any programs or other tools that we provide in conjunction with the CPHSE Web Services.

CPHSE may use Web Log Data, Preferences Data, and Your Data in these forms for internal business purposes, such as determining how much traffic certain portions of the CPHSE Web Services receive, for license reporting and assessment of service levels, to better understand how the CPHSE Web Services are used, to gauge traffic patterns and determine what types of content and services are most popular with users of the CPHSE Web Services, or determining which search queries on certain CPHSE Service are the most popular.

CPHSE may also use Web Log Data, Preferences Data, and Your Data to customize the CPHSE Sites and Services and make them more relevant to you. For example, CPHSE may use such data to determine which news articles, services and information services to recommend to you.

Sharing of Information

CPHSE uses third parties to assist us in delivering parts of the CPHSE Web Services to you. We may share portions of Your Data with these third parties to the extent necessary for them to provide these services. These companies are acting on CPHSE’s behalf and are required, by contract with CPHSE, to keep this information confidential and are only authorized to use it for specific purposes. As described in more detail below, CPHSE may also provide Non-Personally Identifiable Information elements of Your Data to third parties who deliver ads to you on CPHSE’s behalf. CPHSE will not provide your Personally Identifiable Information to these advertisers unless you expressly authorize us to do so.

CPHSE may also share Web Log Data and Preference Data, which do not contain Personally Identifiable Information, with third parties. For example, CPHSE may share traffic data for one of the CPHSE Sites with a third party that analyzes and publishes Website traffic surveys.

Skybox and CPHSE mail services in specific; CPHSE will not disclose any information from any of your emails or other messaging services any third party unless specifically provided and accepted by you. CPHSE may deliver statistics that in any circumstance cannot reveal any clients identity. All statistics are delivered anonymously.

You may authorize other Internet sites such as MySpace, LinkedIn or Facebook to access and publish on their Websites some of Your Data, including your Activity Data.

If you provide CPHSE with your credentials for this kind of Internet service and use the features of the CPHSE Service that share information across these Internet services, or, if one of these Internet service contacts CPHSE using your CPHSE Web Services credentials and asks to have access to certain portions of Your Data, CPHSE will treat this as your authorization to share such portions of Your Data with that Internet service.

Advertisements

CPHSE, or advertising network providers acting at CPHSE’s request, may deliver advertisements to you through the CPHSE Web Services, depending on whether you are a registered user or not, as described in more detail below.

All Users

We, or our advertising providers, automatically deliver ads to all users of the CPHSE Sites, whether they are registered or not, based on anonymous information including: (i) the IP address associated with your computer for purposes of determining your approximate geographic location; (ii) the type of web page that is being displayed, such as a news or sports page, for example; or (iii) the content on the page that is shown, such as a sports article about a certain team or a movie review for a particular movie. Because this advertising activity automatically applies to all users and it is purely contextual, this type of advertising delivery cannot be customized or controlled by individual users.
Registered Users

If you are a registered user, CPHSE may use Your Data, regardless of where we gathered such information, to determine what type of ad to display to you on the CPHSE Sites. In addition, CPHSE may send certain demographic information, like ZIP code, age, and gender to its advertising network providers, so that the advertising you see is more relevant to you. These advertising network providers will only use such information to display an ad to you on the CPHSE Sites.

Advertising Networks and Other Service Provider Networks

The advertising companies who deliver ads for us on the CPHSE Sites may use cookies to uniquely distinguish your web browser and keep track of information relating to serving ads on your web browser, such as the type of ads shown and the web pages on which the ads appeared. In addition, the third parties that provide Web Log services for CPHSE may use cookies to uniquely distinguish your web browser and to keep track of the Websites that your web browser visits across the service provider’s network of Websites. These companies may combine this information with other information they have independently collected from other Websites relating to your web browser’s activities across their network of Websites. These companies collect and use information under their own privacy policies. CPHSE encourages you to be aware of the privacy policies of these companies before you choose to allow them to place a cookie for your web browser.

Communicating with You

CPHSE may use your Registration Data to send you a confirmation e-mail verifying the ownership of the e-mail addresses provided in your Registration Data and to send you service-related communications about the CPHSE Web Services. In addition, CPHSE may send you promotional or commercial e-mail relating to CPHSE for which you have activated your account as permitted by applicable law. You can opt-out from receiving such promotional or commercial e-mail by following the instructions contained in the e-mails or by editing your account.

Non-members may elect to permanently opt-out from receiving invite requests from members to join CPHSE. When you register for permanent opt-out, you provide us with a validated e-mail address at which you no longer wish to receive CPHSE invite requests. CPHSE may send you an opt-out confirmation e-mail to the address you enter. If you are sent an opt-out confirmation e-mail, you must respond to that e-mail to complete the opt-out process.

Signing in Using Non-CPHSE Credentials

CPHSE may allow you to access portions of the CPHSE Web Services by signing in using your username or other identifier from another Internet service (“Non-CPHSE Username“). CPHSE will treat your Non-CPHSE Username and any additional data that the relevant Internet service provides to CPHSE about you as Your Data.

Participating in Blogs and Forums

If you post comments to any of the blogs, forums, or other editorial sections of the CPHSE Web Services, any information you submit there can be read, collected, or used by other users of the CPHSE Web Services and any PII you post could be used to contact you. We are not responsible for PII you choose to submit through these features.

Children under the age of 18 should not post in any of the blogs, forums, or other editorial sections of the CPHSE Web Services.

Security

CPHSE uses industry standard approaches to securely store, control access to, and make appropriate use of Your Data, and we require our contractors and other providers to do so as well. However, no security measure is completely effective and CPHSE cannot guarantee the complete security of Your Data. If you don’t want CPHSE to know any particular information about you, you should not register to use the CPHSE Web Services or include it in anything that you submit or post to CPHSE, including posts on the CPHSE Sites or e-mails to CPHSE.

CPHSE also takes additional steps to increase the security and reliability of customer communications. We do not read your outgoing or incoming e-mail, file attachments, video mail, private chat, or instant messages. However, we (along with our third party providers) use software and hardware tools to help prevent and block “spam” e-mails, viruses, spyware, and other harmful or unwanted communications and programs from being sent and received over CPHSE.com e-mail and the CPHSE Sites. These tools may automatically scan your e-mails, video mails, instant messages, file attachments, and other files and communications in order to help us protect you and the Service against these harmful or unwanted communications and programs.

As an additional security precaution, neither CPHSE nor any of our authorized service providers will ask you for your CPHSE password in an e-mail, over the telephone, or in an online support forum or chat area. Do not give your CPHSE password to anyone in an e-mail, over the telephone, or in an online support area.

Disclosures of Information

CPHSE holds customer privacy in the highest regard and we make every reasonable effort to protect your privacy as described in this Privacy Policy. Nevertheless, we may be required by law to disclose Personally Identifiable Information or other information about you or other users of the CPHSE Web Services. These disclosures may be made with or without your consent, and with or without notice, in compliance with the terms of a subpoena, court order, search warrant, or other valid legal process. We may also disclose information about you or users of the CPHSE Web Services when we believe in good faith that the disclosure of information is necessary to prevent financial loss, address suspected illegal activity, protect our rights or property, or prevent imminent physical harm.

Special Note About Children

CPHSE does not knowingly collect Personally Identifiable Information from anyone under the age of 18 without first obtaining parental consent. For those portions of the CPHSE Web Services that do collect information from children under the age of 18 after obtaining parental consent, CPHSE or its contractors will provide a special notice or other information describing any additional privacy protections that may apply. Children should always get permission from a parent or legal guardian before sending any information about themselves (such as their names, e-mail addresses, and telephone numbers) over the Internet, to CPHSE or to anyone else.

Community

The following terms in this section apply only to your use of the Community services on cphse.com.

CPHSE uses Your Data to enable you to use the CPHSE Offerings as follows:

  • Registration Data and Profile Data. The name you put in your Registration Data and the photo (if you have uploaded one) in your Profile Data will be displayed to members; and to non-members of the CPHSE Network organizer if you choose to make the data publicly accessible. This is primarily so your friends, family or business colleagues can find you and connect with you. All users can control whether or not their names are listed in the CPHSE people search listings. You also control how all other information in your Registration Data and Profile Data is shared with others through your CPHSE privacy settings. You control whether or not you have a public profile. If you have a public profile you choose which information from your Registration Data and Profile Data is part of your public profile. Public profiles are viewable by any member or non-member of the CPHSE.
  • Activity Data. You control with whom your Activity Data is shared. Once you share data with someone, however, you cannot control what those recipients do with your data.

Changes to this Privacy Policy

CPHSE reserves the right to change this Privacy Policy from time to time consistent with applicable privacy laws. When we do change it, we will make a copy of the updated Privacy Policy available to you before it takes effect. If we make material changes to this Privacy Policy, we will also notify you by e-mail, direct mail, or other reasonable methods that we select. In the event of material changes to this Privacy Policy, we will give you the opportunity to opt-out for information that we have collected before, or may collect after, a new Privacy Policy containing material changes takes effect.

You understand and agree that if you use the CPHSE Web Services after the effective date of the updated Privacy Policy, CPHSE will consider your use as acceptance of the updated Privacy Policy.

International Visitors

Our server systems are currently based in the United States, so your PII will be processed by us in the United States, where data protection and privacy regulations may be different than other parts of the world, such as the European Union. If you create an online account to use the CPHSE Sites as a visitor from outside the United States, you will have agreed to the terms of the Privacy Policy and our Web Services Terms of Service and you will have consented to the transfer to and processing of all such information in the United States, which many not offer an equivalent level of protection of that in the European Union or certain other countries.

Contacting CPHSE & Customer Support

You can direct questions regarding this Privacy Policy to CPHSE by e-mailing us at support@copenhagenshippingexchange.com This e-mail address is being protected from spambots. You need JavaScript enabled to view it . You can also send a letter by mail to

Copenhagen Shipping Exchange ApS,
Grenaavej 107D,
DK-8240
Risskov, Denmark.

Revised and Effective: October 1, 2010